Manage Administrators

Administrator Roles and Management

Overview

Share the workload by creating additional administrators to help score games, manage the store, oversee memberships, communicate with members, post news, and run the league. Administrators are assigned roles with specific capabilities, ensuring each person has access only to the features they need.

Administrator Roles

There are pre-defined roles available, and you can also create custom roles as needed.

Full Administrator

• Access: Full access to all areas and capabilities, including the ability to add new administrators.

• Capabilities:

  • Score a Game

  • Create and Edit Players, Teams, Seasons, Divisions, and Division Groups

  • Create and Edit People Accounts

  • Edit Completed Games

  • Create and Edit Awards

  • Post News and Manage Pages

  • Send Emails and Manage Facebook Account

  • Post to Facebook

  • Store Clerk and Store Manager capabilities

  • Customise Website

  • Manage Officials, Admins, and Billing

Manager

• Access: All capabilities except creating new administrators.

• Capabilities:

  • Same as Full Administrator, excluding "Manage Admins"

Scorer

• Access: Focused on game scoring and related tasks.

• Capabilities:

  • Score a Game

  • Create and Edit Players

  • Post Game Results to Facebook

•  

Custom Roles

• Use the "Manage Roles" button to create or edit roles.

  • Provide a Role Name and Description.

  • Select desired capabilities for the role.

Adding an Administrator

Prerequisite: The person must have a registered login.

• If the person already has an Xsyte account and can log in to other Xsyte sites, they simply need to log in to your Xsyte to be registered - then they will be available to assign as an administrator.

• If they are new, they can register as a new user:

  • Direct them to your site’s registration page: YOUR SYTE DOMAIN/xsyte/register (e.g., https://tasmaniacup.hockeysyte.com/account/register). Once registered, they can be assigned a role.

Procedure

1. Log in to the website and navigate to the admin area.

2. Go to People > Admins.

3. In the Assign Admin Access Section
   From the dropdown list, select the registered user.

   • If the user is not listed, ensure they have completed registration (see the Prerequisite step).

4. Assign a role and set notification preferences.

5. Ensure the status is set to On.

6. Save the changes - The admin will receive an email informing them of their new priveleges.

Removing Administrator Access

1. Go to People > Admins.

2. Find the administrator and click their name to edit.

3. Change their admin access to No Admin Access.

4. Save the changes. The user will no longer have administrative privileges.

Disabling Notifications for an Administrator

1. Go to People > Admins.

2. Find the administrator and click their name to edit.

3. Change their Notifications setting to Off.

4. Save the changes. The user will no longer receive admin notifications.