Getting Started with Pickup Games

This guide walks you through setting up your first Pickup Division and running your first invite cycle.

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Step 1 – Create a Pickup Division

1. Go to Admin → Divisions

2. Click Add Division

3. Set the Division Type to:
   Pickup Division

4. Save

Pickup Divisions enable invite-based player pools and reliability tracking tools.

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Step 2 – Create a Season

1. Go to Admin → Seasons

2. Create a new Season inside your Pickup Division

3. Set your season dates

4. Save

Each Pickup Season will have its own Player Pool and statistics.

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Step 3 – Create Pickup Games

1. Go to Admin → Games

2. Click Add Game

3. Select Game Type: Pickup

4. Set date, time, and location

5. Save

Pickup game type enables:

• Invite-based attendance

• Yes / No responses

• Risk & Engagement tracking

• No-show management

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Step 4 – Create a Player Pool

1. Go to Admin → Pools

2. Click Create Pool

3. Select:

   • Target Type: Season

   • Target ID: Your Pickup Season

4. Save

This Pool will hold all players eligible for your Pickup invites.

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Step 5 – Add Players to the Pool

1. Open your Pool

2. Click Add Pool Player

3. Add interested players

4. Set their initial status (Active recommended)

Players in this pool are eligible for invite waves.

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Step 6 – Configure Pickup Rules

Pickup rules are configured at the Division level.

You can set:

• Target number of players

• Target number of goalies

• Invite Algorithm

• Late Cancellation Threshold

• Cooldown Days

These rules determine how your invite waves operate.

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Step 7 – Send Invites

1. Go to the Game Matchup page

2. Click Send Invites

Depending on your Invite Algorithm:

• Blanket Attack sends invites broadly and quickly

• Precision Mode sends invites in controlled waves based on reliability and engagement

Players will receive an email (and SMS if enabled) and can respond:

• Yes

• No

• Remove

Responses update in real-time on the matchup page.

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Step 8 – Monitor Responses

On the Matchup page you can see:

• Yes responses

• No responses

• Risk Score

• Engagement Score

• No Response Streak

• Last Invited / Last Response

You can also:

• Mark No Shows

• Unmark No Shows

• Manage cooldowns

All stats are pool-specific.

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Step 9 – Players Can Manage Their Status

Players can go to:

My Account → Player Pools

From there they can:

• Set their status (Active, Paused, etc.)

• Set Auto Yes or Auto No

• View their pool stats

This reduces manual coordination and improves turnout reliability.

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Typical Weekly Workflow

1. Create your Pickup game

2. Send invite wave

3. Monitor Yes responses

4. Send additional wave if needed

5. Mark No-Shows after the game

6. Let stats improve future invite decisions