Roster Management Guide for Team Admins

As a Team Admin, you have the ability to manage your team's roster, making it easier to keep your team information up-to-date. This guide will walk you through the roster management process and highlight important features available to you.

Accessing Roster Management

If your organization supports Roster Management, you may have been assigned Team Admin status. You can access the roster management feature in two ways:

1. Email Invitation: You might receive an email alerting you to your new Team Admin status with a link to manage your roster.
2. Team Page: Look for the "Manage Roster" link in the Roster area of your team page.

Managing Your Roster

Once you're in the Manage Roster area, you can:

1. Update basic team data
2. Build and edit your roster

Adding Players

You have three methods to add players to your roster:

1. Type the Name: Manually enter player information one at a time.
2. Copy from Previous Team(s): If you have returning players, you can easily copy them from a previous season's roster.
3. Bulk Upload: Use our spreadsheet template to add multiple players at once. You can find the template here: Bulk Upload Spreadsheet Template

Note: Players can be deleted up until they earn stats or play in a game. After that, they are permanently part of the season record.

Editing Player Information

After adding players, you can edit their information to include:

• Jersey numbers
• Position(s)
• Status (Active roster member or Substitute)
• Player photos

Adding player photos helps make your team page look great and adds a professional touch to the league!

Important: Player Emails

It's crucial to provide an email address for each player, especially those who don't already have one in the system. Having an email address allows players to:

• Receive notification of being added to the team
• Manage their own player details
• Get notifications about upcoming games
• Indicate their availability for games (As a team admin you can trigger this in the Pregame Page > Click Matchup page button near bottom right, then send invites to the game for your team)
• Receive game communications (e.g., cancellation notices)

Roster Management Periods

Your ability to manage the roster may depend on your organization's settings:

• Always: You can update the roster at any time, even during the season.
• During Preseason Only: You can build and edit the roster before the season starts, but it will be locked once the first game is played.
• Off: In some cases, roster management might not be available to Team Admins.

Check with your Sports Organizer if you're unsure about which setting applies to your team.

Best Practices

1. Keep your roster up-to-date to ensure smooth game day operations.
2. Encourage players to add their photos and keep their information current.
3. Double-check jersey numbers and positions before the season starts.
4. Communicate any roster issues or questions to your Sports Organizer.

Remember, as a Team Admin, you play a crucial role in keeping your team's information accurate and up-to-date. If you have any questions or encounter any issues while managing your roster, don't hesitate to contact your Sports Organizer or the support team.